We are looking for a Sales Administrative Assistant to be responsible for assisting sales team achieve their goals by managing and coordinating sales requirements.
Responsibilities
- Follow up with sales team daily on their visits as per their weekly plans and archive it.
- Preparing all quotations for the sales department in coordination with the sales support department and updating the sales quotations ref.
- Preparing the internal P. O’s and the acknowledgments for all P. O’s types and all related processes, and Updating the sales P. O’s acknowledgments Ref.
- Follow up and ensure that sales team has sent Plan and report (Daily, Weekly, Monthly, Quarter, Half year, yearly).
- Handling tenders’ preparations (booklet revision, payments, quotation, etc.)
- Coordinating with other departments such as accounting, Purchasing, and human resources to ensure that all orders are collected and filled correctly and on time.
- Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently.
- Developing and maintaining filing systems to maintain sales records, prepare reports, and provide financial information to the finance department.
- Coordinating and responding to requests for internal meetings for sales team.
- Check frequently the completion of regular reports.
- Preparing all contracts that are related to the sales team and following their process.
- Filling the customer data sheet in coordination with the sales support department.
- Assist sales manager and team with coordination of schedules, appointments, daily operational tasks, and travel arrangements.
- Follow up with Sales manager regarding any required report, duty, evaluation, documentation, etc.
Job Requirements:
- Bachelor’s degree of Business Administration
Skills and Competencies:
· Time Management and Multitasking
· Communication Skills and active listening
· Problem solving and creativity
· Presentable
Knowledge and Experience:
Years of Experience:1-2 year of experience in the sales and administration field
Preferred: Training course or workshops in business administration field
Technical Skills:
Excellent computer skills
Language Skills:
Excellent English