JOB VACANCY - MEDECINS SANS FRONTIERES (FRANCE)  

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. 

MSF France (MSFF) is looking for its Coordination Office: Medical Purchasing Officer

Workplace: East Jerusalem

Type of contract: fixed term

Main purpose of the position 

Performing the day-to-day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

Accountabilities of the position:

• Performing on a day-to-day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
  • Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
  • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
  • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
  • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
  • Assisting in reception control process with the storekeeper or procurement manager or STL
• Ensuring the request to the designated OC pharmacist and the follow up of Exceptional validation before every purchase in accordance with the Quality Insurance procedure of MSF
• Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section/Context Specific Accountabilities:

The Purchasing Officer operates under the supervision of the JSR-Procurement Supervisor. He/She will based in Jerusalem East and will be dedicated to medical purchase activities notably:

• Following with the requesters (medical and pharmacy temas) any technical question from the suppliers and insure the response is properly communicated to avoid delay in the order treatment
• Giving to relevant stakeholders a concrete and precise feedback regarding the assigned purchases; especially regarding lead times, quality and backorders status.
• Provide weekly analysis on procurment status and report to line manager any information or issue that can impact positivley or negatively the medical procurement activity.
• Travel to supplier location will be necessary (Tel Aviv, Jerusalem East-West, West Bank). Transport solution to be provided by MSF for such visit.