Main Purpose

Coordinating and supervising the implementation of the Finance procedures & tools and ensuring the correct use of Financial Resources at project level according to MSF protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the project

Accountabilities

• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliations) in order to anticipate expenses at project level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full traceability (invoices, receipts, bank statements, etc.), according to MSF guidelines and rules, and using the respective software in place.
• Ensure that all Payment Request for the Bank has been received and paid. In case of delays or payment rejection, coordinate with Jerusalem Office to take prompt actions.
• Ensuring the timely execution and control of the monthly and yearly accountancy closure, with due quality.
• In close collaboration with the FINCO, defining, analyzing and following-up the project budget, in order to ensure that funds are used according to funding contracts and proposing corrective action if needed.
• Ensuring the correctness of the encoding in the Field financial software and the monthly closure for Petty Cash and Safes Cash journal
• In close collaboration with the FINCO, following up all service contracts in project site (premise and vehicle rental contracts, deposits, rent payments, etc.) and advice each responsible with advance for contract expiration dates.
• Ensuring that MSF staff who have financial responsibilities are aware of and comply with local finance procedures, including those related to security.
• Ensure that all accounting documentation is digitalized and available for the visibility of the FINCO or easily accessible by auditors.
• In collaboration with the FINCO, ensure the level of liquidity for the mission is always sufficient for the project needs.