The British Embassy Amman has a vacancy for Corporate Services Officer, job grade Administrative Officer (AO), under the Yemen Office Network (YON).
The jobholder plays a key role within the Operational Excellence Team, managing and delivering corporate tasks and support to the Yemen Office Network (YON) in Amman, including providing light executive assistance support to the Development Director (DD) and the Deputy Development Director (DDD). The jobholder will also need to support His Majesty’s Ambassador’s (HMA) when she visits to Amman.
Duties And Responsibilities
- Support Deputy Head of Mission (DHM)/ Development Director (DD) in managing corporate issues while in Amman/ Riyadh, such as managing diaries, booking meeting rooms on the system, and meeting and greeting guests. Provide general support as required.
- Manage and book flights, hotels, and airport pick up-drop off for DHM/ DD when visiting Riyadh.
- Manage meeting arrangements for Senior Leadership Team (SLT), including notetaking when meetings are held in Amman.
- Follow up via the SLT tracker while working with the Executive Assistant to HMA.
- Assist with HMA’s meetings/ schedule when visiting Amman.
- Liaise with British Embassy Amman’s Security Team in relation to guests/ visitors for YON team.
- Lead on YON Fest, the annual YON staff meeting. Conduct preparatory meetings and planning of activities.
- Act as focal point for communicating with Yemen Embassy in Amman in relation to Yemen visas.
- Draft and translate general notes verbales (Arabic/ English) to Yemen’s Ministry of Foreign Affairs. Draft and translate notes verbales in relation to Yemen visa requests.
- Draft invitation letters, update YON guests list for the King’s Birthday Party (KBP), receptions, and other events.
- Update YON organogram and leave planner.
- Participate in any crisis response as part of the information management team or elsewhere as needed.
The above list is not exhaustive, and the jobholder will be required to be flexible as specific responsibilities could change in the future and this would be at the discretion of the line manager/ senior management and agreed with the jobholder. The job description may be reviewed to meet changes in business needs. The jobholder may also take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis.
Key Behaviours Required
- Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications, and risks of decisions.
- Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.
- Delivering at Pace - Taking responsibility for delivering timely and quality results with focus and drive.
- Seeing the Big Picture - Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.
Eligibility
If you are selected for this position, we will be able to employ you as long as:
- You already have the right to live and work in Jordan; and
- You receive the appropriate level of security clearance.