• Responsibilities:

Administrative Duties:
Manage day-to-day administrative tasks such as answering phones, responding to emails, and handling correspondence.
Organize and schedule meetings, appointments, and travel arrangements for team members.
Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders.
Oversee and support all administrative duties in the office and ensure that office operations run smoothly.
Facilities Management:
Coordinate with building management for office maintenance, repairs, and safety compliance.
Ensure the office is well-maintained, clean, and organized.
Manage relationships with office vendors and service providers.
Human Resources Support:
Assist in the recruitment process by posting job openings, scheduling interviews, and coordinating candidate communication.
Onboard new employees by providing orientation and training materials, and facilitating necessary paperwork.
Maintain employee records and ensure compliance with HR policies and procedures.
Financial Management:
Assist with budget preparation and expense management.
Process invoices, expenses, and reimbursements in a timely manner.
Assist in payroll preparation by providing relevant data.
Communication and Coordination:
Serve as the point of contact between employees and management.
Foster positive relationships with clients, visitors, and stakeholders.
Coordinate office events, meetings, and conferences.