Position:                              Area Finance Officer                         

Contract duration:            6 months (renewable based on fund)

Location:                             Gaza – Deir AlBalah

Starting Date                      ASAP

I-Background on ACTED

ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory (oPt) in May 2007. ACTED is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. ACTED oPt offers a dynamic, rigorous and knowledge-orientated working environment.

II-Country Profile

In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of communities, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank, East Jerusalem and Gaza. ACTED currently seeks an Area Finance Officer for its operations in Gaza.

ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.

Greening strategy:

ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.
• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes 

ACTED PSEAH Policy:

The Finance Officer has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The Finance Officer has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to ACTED’s procedures. The Finance Officer carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers. 

III-Position Profile

Under the supervision of the Senior Finance manager , the area finance officer will be responssible of the following:

1. Accounting and Documentation

1.1. Accounting Flows (by the 5th of each month and upon request) of the Area

• Check that the cash and bank balances match the cashbook and the physical cash in the safe/bank statement. In case of discrepancy, support the team in identifying the reasons of the gap and correct it
• Check that the flows are well cross-referenced
• Check the level of open advances and loans and evaluate the financial risk for ACTED, if any
• Analyse exchange rate gains or loss upon AC/CFM request and optimize the changes operations
• Make sure that the financial information in staff exit forms are matching the accounting data and that all advances are closed at least 5 days before the staff is leaving the organization 1.2. Accounting Data review (between the 1st and the 4th of each month and upon request)
• Support the Cashier/Finance Assistant in reviewing that the entries of the Month are respecting the mission Standard Description
• Support the Cashier/Finance Assistant in making sure each entry has a Third-Party Code, when necessary, as per the standard requirements
• Support the Cashier/Finance Assistant in checking that the entries have the proper accounting code, in line with ACTED Standard Accounting Chart

1.2. Accounting Data review (between the 1st and the 4th of each month and upon request)

• Support the Cashier/Finance Assistant in reviewing that the entries of the Month are respecting the mission Standard Description
• Support the Cashier/Finance Assistant in making sure each entry has a Third-Party Code when necessary, as per the standard requirements
• Support the Cashier/Finance Assistant in checking that the entries have the proper accounting code, in line with ACTED Standard Accounting Chart

1.3. Send the consolidated monthly closure of accountancy to the capital office according to the schedule

1.4. Oversee the filing system at area level in compliance with ACTED standard filing rules, ensuring there is no missing documentation (Archiving on the Server/online platforms, as well as archiving and sending to capital original documents)

1. Payments and Cash Management

2.1. Validate procurements/payments at base level and ensure compliance with procedures (respect of the scenario, presence of necessary documents and signatures, accuracy of budget line and funds availability)

2.2. Validate the monthly HR TITANIC

2.3. Entry point for the MTA focal point when needed for staff salary payments

2.4. Supervise Area treasury management: available amount, balance checks, security instructions

2.5. Prepare the monthly cash request based on the cash-request received from all bases and send it to the capital office on the 13th of each month

2.6. Prepare the weekly payment plan

2.7. Supervise and control the cashier on cash handling and cash management (weekly and monthly cash check)

1. Implementation and Follow-Up of Financial tools

3.1. Cost Analysis

• Review the ACTs of the Area and suggest potential reallocations
• Upon request, present a cost analysis of the Area to the AC/DCD to support the decision-making process 3.2. Allocations

3.2. Allocations

• Update the monthly Running Costs Allocation Tables of the Area in collaboration with the AC/DAC
• Update the monthly Timesheet Preparation File of the Area in collaboration with the AC/DAC and PMs. Ensuring Timesheets are printed and signed by each staff and supervisor and archived
• Support the Cashier/Finance Assistant in providing allocations on Order Forms

3.3. Budget Control and Funding Structure

• Update the monthly BFU for the projects of the Area in collaboration with the AC/DAC and PMs
• Oversee the daily CFU-DFU update by the Cashier/Finance Assistant for the Area
• Identify funding gaps and risks and resources to be funded on new proposals

1. Training and Capacity Building

4.1. Contribute to the global efficiency enhancement of the teams

4.2. Ensure training of the Area finance staff on ACTED FLAT procedures and tools

1. Other duties

5.1. Upon request of the Area Coordination, in coordination with Capital Finance, prepares budgets based on support costs information (allocation table, Monthly Running Costs…) and programme/logistics inputs (BoQs)

5.2. At area level, lead the financial part and aspects of the kick-off meetings for projects implemented in the Area

5.3. Attend necessary Area meetings and update Finance points